Last Revision: May 2018

AFCEA Montgomery respects the privacy of its members and other visitors to its websites. AFCEA strongly believes that if electronic commerce and online activities are to flourish, consumers must be assured that information provided online is used responsibly and appropriately. To protect online privacy, AFCEA has implemented the following policy which together with our Terms and Conditions govern AFCEA’s relationship with you in relation to this website. 

If users have questions or concerns regarding this statement, they should contact us at info@afceamontgomery.com

What Information Does AFCEA Collect?

Data AFCEA collects is used only to help AFCEA better serve its members and customers. It is our policy to collect and store only personal information that is knowingly provided. If our privacy policies change, we may notify all users by e-mail or by announcement placed on the website.

From General Users

AFCEA does not collect any personal information from anonymous users browsing its website other than the public IP address.

From AFCEA Members, Conference Registrants, and Other Customers

To gain access to members-only resources and personalization features on the AFCEA website, members are asked to use their member username and password. AFCEA asks other users to provide their name, organization name, business phone, and e-mail. Credit card information is collected from an individual when joining or renewing a membership, registering for an educational course, or event, or purchasing other goods or services. This data is submitted voluntarily. Similar information may be submitted to AFCEA through membership applications, conference or seminar registrations, publication orders, and subscriptions. Additionally, for some emails sent in HTML format by AFCEA to its members and other customers, AFCEA may collect specific information regarding what the recipient does with that email. For those emails, AFCEA may monitor whether a recipient subsequently clicks through to links provided in the message. Other information collected through this tracking feature includes: email address of a user, the date and time of the user’s “click,” a message number, name of the list from which the message was sent, tracking URL number, and destination page. AFCEA will only use this information to enhance its services and distribution of those services to its members and other customers. This information will not be distributed in any other manner without user consent.

How does AFCEA use Cookies?

A cookie is a piece of data stored on the user’s computer tied to information about the user. Cookies used on our websites do not contain personally identifiable information. We use non-persistent, session based cookies, which terminate when the browser is closed.  A non-persistent cookie in the browser’s memory, is set whenever the user is authenticated during Login. In subsequent transactions with protected pages, this cookie helps us re-authenticate the user.  

How does AFCEA Use Data Collected?

AFCEA uses information voluntarily submitted by members and other customers in the following ways:

Disclosures to Third Parties 

Though we make every effort to preserve user privacy, we may need to disclose personal information when required by law wherein we have a good-faith belief that such action is necessary to comply with a current judicial proceeding, a court order, or legal process served on our website.

AFCEA is subject to the investigatory and enforcement powers of the Federal Trade Commission (FTC).

AFCEA will disclose personal information in response to lawful requests by public authorities, including to meet national security or law enforcement requirements.

Credit Card Account Information

AFCEA does not disclose credit card account information provided by its members and customers. When members and customers choose to pay using their credit cards, AFCEA submits the information needed to obtain payment to the appropriate clearinghouse. All sensitive data, such as credit card information, is transmitted via SSL encryption. 

How can users access information they have submitted through the website?

Members of AFCEA have direct access to review, update and/or correct their personal information through the members-only portion of the website which is accessible only by using their user ID and password. Event registrants and other non-member users can gain access to their data for review and correction by contacting us at info@afceamontgomery.com.  Member data may be purged completely from our systems via a written request.

Data Protection and Transfer of Information Overseas

We are committed to protecting the security of information. We use a variety of security technologies and procedures to help protect your Personal Data from unauthorized access, modification or disclosure, as well as from misuse, interference or loss. We store all information in electronic form. The data collected is maintained in databases that are housed on equipment stored in secure, limited access facilities. Access to personal information is restricted to those employees that are responsible for collecting the data and those whose duties require them to use the data.  

In the event we transfer your Personal Data, we will take appropriate measures to protect your privacy and the Personal Data we transfer. Should we need to transfer your Personal Data for purposes other than for providing the Services and in accordance with this Policy, we will, to the extent permitted by law, obtain assurances from the recipients that they will safeguard your Personal Data in a manner that is consistent with this Policy. In addition, if we learn that an agent is using or disclosing your Personal Data in a manner that is contrary to this Policy, we will take reasonable steps to prevent or stop such use or disclosure. AFCEA may be liable for onward transfers of Personal Data to third parties in violation of this Policy and the EU-U.S. Privacy Shield Framework.

What Privacy Issues Arise with Links to Other Sites?

This website contains links to other websites. AFCEA has no control over and is not responsible for the privacy policies or content of such sites.

Consent to Use Personal Information and Dispute Resolution

For the purposes of the Data Protection Act(s) 1984 and 1998 (as applicable), and in compliance with the EU-U.S. Privacy Shield framework, AFCEA or its agents must store, host and otherwise process the information (including personal data) supplied by the user when registering for this website. AFCEA may send such data outside the European Economic Area for processing. Voluntary provision of information to AFCEA will be considered consent for AFCEA to use that information in the manner and for the purposes stated above. 

Except for transfers of information as described herein, we will not disclose any of your Personal Data to third parties without giving you the choice to opt-out of such of disclosure.

AFCEA complies with the EU-U.S. Privacy Shield Framework regarding the collection, use, and retention of personal information from European Union member countries. To learn more about the Privacy Shield program, and to view AFCEA’s certification, please visit https://www.privacyshield.gov

AFCEA has certified that it adheres to the Privacy Shield principles of Notice; Choice; Accountability for Onward Transfer; Security; Data Integrity and Purpose Limitation; Access; and Recourse, Enforcement and Liability. If there is any conflict between the policies in this Privacy Policy and the Privacy Shield principles, the Privacy Shield principles shall govern.

What Means of Redress Are Available?

If any user suspects AFCEA has handled its personal information in a manner that does not comply with this privacy statement, please contact us at info@afceamontgomery.org 

For issues regarding the EU-U.S. Privacy Shield program or General Data Protection Regulation (GDPR) compliance that cannot be resolved by contacting our Customer Service Center or the AFCEA CIO, users may contact the EU Data Protection Authorities for dispute resolution.